Engineering Secretary / Office Manager
Calc Engineering LLC | Doral, FL | Full-Time, On-Site
About Us
At Calc Engineering, we specialize in delivering smart, sustainable, and cost-efficient
engineering solutions that stand the test of time. Our mission is to shape the built environment
through forward-thinking design and practical innovation. With a foundation built on technical
excellence and a relentless drive for results, we help our clients create buildings that are
resilient, efficient, and future-ready.
Our team provides comprehensive engineering services across mechanical, electrical, and
plumbing (MEP) and structural systems - ensuring safety, efficiency, and code compliance at
every stage of development.
Position Overview
Calc Engineering is seeking an organized, personable Secretary/Office Manager to support our
growing team in Doral, FL. This role is the backbone of daily office operations, combining
traditional secretarial support (scheduling, correspondence, front-desk coverage) with broader
office management responsibilities (vendor relationships, supplies, and HR coordination).
This is an ideal opportunity for a candidate with prior secretarial or office management
experience at an engineering, architecture, or construction firm - someone who is highly
organized, discreet, and comfortable being the first point of contact for clients, vendors, and
visitors, and who can speak knowledgeably to clients about project status given their familiarity
with the industry.
Key Responsibilities
Handle client calls, including fielding inquiries from prospective clients, sharing project updates, and routing calls to the right team member
Schedule and coordinate meetings, site visits, and appointments for principals and engineers
Maintain filing systems (digital and physical) for tracking project logs, contracts, and correspondence
Manage office supplies, equipment, and vendor relationships (IT support, cleaning services, equipment maintenance)
Coordinate facilities issues and act as point of contact for building management
Support onboarding of new employees (workstation setup, paperwork, orientation logistics)
Maintain office calendar, including holidays, PTO tracking, and conference room scheduling
Assist engineers and project managers with formatting proposals, permit submittals, and client deliverables
Qualifications
2+ years of experience as a Secretary or Office Manager within an engineering, architecture, or construction (AEC) firm
Strong written and verbal communication skills in English
Working knowledge of the engineering services industry (project phases, proposals, permitting) sufficient to field client questions and calls knowledgeably
Proficiency in Microsoft Office (Word, Excel, Outlook); comfort learning new software tools
Highly organized with strong attention to detail and ability to multitask
Professional demeanor and discretion with confidential information
Reliable, punctual, and able to work on-site full-time in Doral, FL