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Job Title: Marketing Operations Virtual Assistant
Location: Remote
Time Zone: US (EST–PST)
Role Overview
We’re a design/creative company looking for a detail-oriented Marketing Operations Virtual Assistant to support day-to-day marketing admin, onboarding set-ups, and light creative production. You’ll keep our tools, accounts, and marketing workflows organized while collaborating closely with a creative team.
Key Responsibilities
Set up and manage Google accounts and access for new employees (Google Workspace, shared drives, calendars)
Maintain marketing operations workflows (intake forms, task routing, folder structures, naming conventions)
Support campaign administration (scheduling, asset handoffs, approvals, tracking sheets)
Create or update simple marketing assets using templates (social graphics, basic layouts, resizing)
Keep marketing files organized across shared drives and project boards
Assist with vendor/contractor coordination and general business administration tasks
Document SOPs and keep onboarding/offboarding checklists up to date
Required Qualifications
Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies—applications without this experience will not be considered
Experience in a VA, marketing coordinator, or marketing operations/admin support role
Strong Google Workspace skills (Drive permissions, Docs/Sheets, Calendar hygiene)
Working knowledge of basic graphic design and marketing asset preparation
Highly organized with strong attention to detail and follow-through
Preferred Qualifications
Experience supporting a creative studio, agency, or design-led brand
Familiarity with campaign tracking, UTM basics, or simple reporting dashboards
Basic copy formatting for emails/social posts
Tools & Technology
Google Workspace, Slack, Zoom, Asana/Trello/ClickUp, Canva, Adobe Creative Cloud (basic), Meta Business Suite (nice-to-have)
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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