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Job Title
Executive Virtual Assistant
Location
Remote
Time Zone
US Time Zones (EST–PST)
Role Overview
We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.
Key Responsibilities
Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments
Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
Handle email management, correspondence, and follow-ups on behalf of executives
Prepare and edit documents, presentations, reports, and spreadsheets
Coordinate travel arrangements and itineraries when required
Act as a liaison between executives and internal/external stakeholders
Maintain organized digital filing systems and documentation
Support special projects, research, and ad hoc administrative tasks as needed
Ensure confidentiality and professionalism in handling sensitive information
Required Qualifications
Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.
Strong organizational and time-management skills with the ability to prioritize effectively
Excellent written and verbal communication skills in English
High level of discretion, professionalism, and reliability
Ability to work independently, anticipate needs, and solve problems proactively
Preferred Qualifications
Experience supporting C-level executives or founders
Familiarity with project management or CRM tools
Background in a fast-paced startup or professional services environment
Experience coordinating across multiple departments or external partners
Tools & Technology
Google Workspace (Gmail, Calendar, Docs, Sheets)
Slack, Zoom, Microsoft Teams
Asana, Trello, or similar project management tools
Calendar scheduling tools (e.g., Calendly)
Document management and cloud storage platforms (e.g., Google Drive)
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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