Portfolio Chief of Staff

Join Hire Hangar and work with fast-growing global companies while building a long-term, remote career.

Job Title

Portfolio Chief of Staff

Location

Remote

Time Zone

US Eastern (ET) preferred; must overlap core ET working hours

Role Overview

This role is the portfolio’s accountability engine. You build and maintain scorecards, enforce follow-ups, and make progress (and problems) visible across three businesses. You ensure operators hit commitments without the CEO needing to micromanage.

Key Responsibilities

Build and maintain KPI dashboards and operating scorecards across all businesses (weekly “source of truth”)

Monitor lead flow, sales KPIs (speed-to-lead, close rate, pipeline), and project milestones; flag risks early

Run weekly accountability cadence with operators/partners: commitments, blockers, overdue items, next actions

Drive process consistency: scripts, CRM process, database nurturing, and follow-up standards (with VAs/teams)

Document repeatable SOPs and playbooks to support scaling (especially for expansion into new cities)

Translate CEO priorities into project roadmaps and milestone tracking for real estate initiatives

Coordinate cross-team execution and ensure standards align with brand promise

Required Qualifications

Experience in Operations, Business Operations, or Chief of Staff-style roles with strong KPI ownership

Demonstrated experience building dashboards and enforcing performance cadence (weekly reporting + follow-through)

Strong process documentation skills (SOPs, playbooks, workflow diagrams) and operational discipline

Project management mastery (ClickUp/Asana) with proven ability to drive multi-stakeholder execution

Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.

Preferred Qualifications

Experience in home services, lead-gen businesses, or sales ops environments

Familiarity with real estate development milestone tracking or investor reporting

Automation experience (Zapier/Make) and AI-powered SOP/report creation

Tools & Technology

ClickUp/Asana, Airtable/Google Sheets, CRM (HubSpot/GoHighLevel/Salesforce or similar), Slack/Zoom, Google Workspace, Zapier/Make, AI tools for reporting/SOPs/task creation

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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